Grants
How to
request payment of a grant
Information for grant
recipients
You will have already returned the Terms and Conditions signed
by your Chair or Treasurer. In order to draw down and not delay
payment, please meet all the conditions of your grant and provide
the following information to the Trust.
The Trust makes all grant payments by BACS transfer, therefore a
copy of a cheque, clearly marked 'CANCELLED' or 'SPECIMEN', must be
enclosed when requesting payment in order to verify the details of
the bank account into which you wish the payment to be made.
Revenue Grants
At the start of each year,
your Chair/Treasurer who signed the Terms and Conditions must
formally request the release of the annual grant in writing.
We will also need your organisation's income and expenditure budget
for the 12 month period covered by the grant payment. Unless your
grant has specific conditions attached to any quarter, or further
information is needed, payments will usually be issued
automatically. If there is any variation in this process, you will
be advised of this accordingly.
Where the grant is a contribution towards part or all of the
cost of a post the Trust must be provided with
- a job description (confirming the salary scale/rate of pay and
hours of the post)
- confirmation of the post being filled and the name and starting
date of the post holder/s.
No grant will be paid prior to the receipt of this information.
The Trust must be notified in writing should named key personnel
leave or be replaced.
Capital Grants
Capital grants will only be paid following written confirmation of
the starting date of work and/or a confirmed order of
supplies/equipment or presentation of invoices/receipts.
When a capital grant of £25,000 or above is made towards the
purchase or refurbishment of a building, the grant will be
released, where possible, on presentation of architect's
certificates and other evidence of funds being required for
payment. Payments of the grant will be made in accordance with the
staging of payments for the project or on receipt of an invoice
from the Project Manager or Contractor.
Where a capital grant is made towards the purchase (of a
freehold or leasehold interest) or rehabilitation of a building,
the Trust must be provided with
- detailed planning permission (if required)
- listed building consent (if required)
No grant will be paid prior to the receipt of this
information.
When a mini-bus is purchased, a copy of the vehicle registration
document must be provided.